Monday, November 11, 2019
We Keep Secrets
Monday, January 25, 2016
Anatomy of a Front Desk
For those of us who eat, sleep and breathe children's museums, there's an email listserv called CHILDMUS. It's a place to geek out about all the little details of our field. However, Childmus doesn't allow photos. So I thought I'd use this blog to reply to this question from Leanne Poellinger at the Children's Museum of La Crosse, Wisconsin:
What is the set-up of your museum's front desk?
I told you it was geeky. You've been warned.
At Kidcity, with 100,000 visitors a year, the front desk has to do a lot.
• It's where visitors check in or buy a membership or book a party - it's the literal Point of Sale.
• It's where visitors go to ask a question or get restaurant recommendations or an ice pack for a boo-boo.
• It's where visitors (the tiny ones) come for the "goodbye" ritual of getting a hand-stamp on their way home.
• It's where visitors (the grown-up ones) run when they can't find their child.
• It's where our manager needs easy access to all information about the museum - schedules, money management, staffing, maintenance work.
• It's where we keep a supply of all the brochures and printed pieces, plus stuff for making quick signs.
• It's where we process all the orders for our tiny bookstore, which is so small it doesn't need a separate clerk - people just come around to the front desk to check out.
• It's where we make memberships - laminating new cards and making member packets.
• It's where we sort the mail and leave messages for each other. And, it's where the UPS guy delivers.
• It's where all the floor staff come to sign in and get their assignments.
• It's where we store a compact vacuum, a butler broom, all the keys (so many keys), and some cleaning supplies.
• It's where we have technology, like our computer/Point of Sale system, our card swipe, our phone, our battery backup, and our walkie-talkies.
• It's where we surf the web.
• It's home base for our manager who runs the operations of the museum - delegating to floor staff, ordering supplies, making sure everything happens the way it should.
• And finally, it's where staff share treats they brought from home - or bagel runs - or Neil's Donuts from Wallingford, CT (worth the trip, so they say).
So how do we have room for everything? One word: IKEA.
Just kidding.
The basic rule is "Everything Has a Place". And Ikea.
The Layout
Like the rest of Kidcity, our front desk was built by artists who thought a lot about how it looks and feels - both for visitors and staff. Our amazing carpenter (the multi-talented Matt Niland!) used 3/4 inch birch plywood to build nooks for all our storage - we went with an orange and yellow palette since we were feeling sort of '70's that week. And our live-edge front counter is a work of art by City Bench's Ted Esselstyn. The canopy overhead, providing a little drama, is also by Ted.
Where the visitors stand, there's a high counter, with a card swipe machine, and racks for our brochures, and a pile of exhibit maps. |
The back of the front desk is open to the bookstore, coatroom and our snack area - all somewhat visible to the person sitting at the desk. |
On a facebook comment, one of our visitors said it seemed like we have lots of staff at Kidcity, but maybe that's because you're never far from the person at the front desk. The museum's footprint is like a squat H, with the front desk in the center hall. So you pass it again and again during your visit.
The Storage
We have a few shelves in a cabinet that has sliding doors, for ugly stuff like mailing materials, bins of keys, oversize stationery supplies. |
We built a rack on the wall to hold those memberships that someone buys...but then they go off to play. They come back later and pick it up.
|
Since our earliest days as a museum, we learned to put our best person at the front desk - it's not a job for the faint of heart. It's not just about running the cash register - it's about having someone who can respond to both crisis and serendipity (since nice things happen too, not just problems.) It takes someone warm and friendly - and also someone with the ability to chill. Oh, and did I mention a steel-trap mind and ability to organize the heck out of anything? Our manager - the amazing Cait Pierce (soon to be Cait Alexander!) - embodies these qualities, and most days, you'll find her at the desk. Plus, she has built a team of people who know how to communicate "Kidcity" to our visitors when they sit in that chair (Shout Out to Assistant Manager Carl Chisem - celebrating 10 years at Kidcity!).
Our front desk is Command Central at Kidcity. Now you know all there is to know!
Saturday, May 16, 2015
The Indy 2015
- How to encourage museums to create their own original exhibits. If everyone buys exhibits from the same firms, we start to all look alike and that’s professional suicide if we want children’s museums to multiply and expand. As Collette Michaud from the CM of Sonoma County noted, there's a place for exhibit firms and some museums need them, but more museums should feel empowered to try creating something of their own instead of thinking that's only for the experts (after all, we ARE the experts on how kids in our communities play and learn!) At the table, we tossed around the idea of creating a “Tony Awards” for exhibit design - with nominations for “Best Revival” (a fresh rendering of an old chestnut), “Best Original Concept”, and “Best Engaged Play”. The prize would be bragging rights!
- We need a committed return to regular and robust gathering of data by ACM about our museums. Until the mid-2000’s, there was an annual survey…then it puttered to every two years…now we’re still sitting on 2011 data. I know that probably no one else greeted that fat envelope survey with quite the same glee as me, but I think ACM should use it’s Moral Authority to say “Hey, this is important. We need accurate data on our own performance so that we can advocate for the support we need and show our impact. So no more whining! Just do it!” I hear that ACM will re-start that process soon, and maybe we should consider a suggestion that Michael Shanklin made: let’s ask for help from IMLS to create a streamlined online survey for all the museum associations combined to combat survey fatigue - and each could have specific questions just for their members.
- Let’s expand the repertoire of organizational structures that can create and sustain children’s museums (in other words, could there be non-profit variations on the existing board/staff model? How does the current structure lead to better museums and how does it limit them? What is required by law, and what board practices are cultural?)
Sunday, May 22, 2011
Lessons from Interactivity
Here are some notes from the Interactivity conference sessions that I enjoyed:
Would you like fries with that?
Maybe it’s not the most glamorous part of our business, but children’s museums need good computer systems for making sales (cash register), booking parties and events (calendar), running our shops (inventory), and keeping track of members and supporters (database & online communication). I was complaining about the lack of good options at last year’s Interactivity, and was delighted to find a session this year that went right at the question, led by Denver’s Mike Yankovich and Please Touch’s Concetta Bencivenga.
While a few representatives from common ticketing systems watched, about 20 of us from children’s museums of all sizes and shapes made lists of what we want these systems to do, and how they fall short. Hopefully the vendors who were there appreciated their front row seat to an unvarnished customer opinion. As for the museums, we plan to compile our needs into a proposal, and if need be, work with the vendors to help them do a better job of serving our market, at a price we can afford.
One big happy family….almost
Most children’s museums participate in the national reciprocal program, selling a membership card that provides free admission to all the other museums in the program. In the past few years, it’s become clear that this system has some problems, and on Thursday, about 50 of us hashed it out over lunch. The problems fall into three main categories: pricing, geography, and abuse.
Price: the rules dictate that museums charge at least $100 for the ACM card, but some charge much more and they can find their customers scooped (sometimes by online savvy customers) by museums at the lower rate. On this issue, there seems to be some consensus among those in the room that $125 or even $150 was a more practical price, given that it hasn’t gone up since the mid-1990’s, and the use of the card is so much more extensive (and therefore has a bigger impact on museums) than it did back then.
Distance: Some museums feel that the card shouldn’t work on museums in close proximity to each other, instead having an exclusion clause for other museums within 90 miles. This is the system used by the Association of Science and Technology Centers (ASTC) for their reciprocal card. An on-going survey of reciprocal museums, though, showed that about ¾ would rather NOT have an exclusion (get those surveys in, folks!) In the past year or so, ACM has experimented with letting individual museums create mutual restrictions, which makes it a pain in the neck for card-holders, who have to wade through a lot of fine print just to be sure they can use the card. That hardly seems an improvement.
Abuse: Some people have figured out how to game the system, and sometimes it creates more lost income than a museum can bear. Sigh...
My own perspective as Kidcity's director is that I hope we Don't Throw the Baby out with the Bathwater. Even though visits on the ACM card are a full 15% of our overall attendance - that means we don't get any income from that attendance - I still feel that the program benefits both Kidcity and the overall field. I am in support of a price increase though - because I think that the value would still be there for families at $125 or $130, especially in our region, where they can visit about a dozen museums within an hour or two's drive.
The ACM Board will be considering changes to the program at their meeting this summer, and then they'll give museums a year to decide whether they like the changes or want to opt out of the program.
Oooh....Eye Candy!
Maybe it's just me, but I think the most fun part of the conference is seeing images from other children's museums, especially the good ones! The new children's museum in Madison, Wisconsin looks amazing, with chickens wandering around on the green roof, a steampunk big-kid space, and a wiggly suspension bridge crossing the airspace of their early childhood room. After just a few minutes, I was pretty sure I wanted to move there. Then I saw the photos of an amazing tree-walk designed by Aaron Goldblatt for the arboretum in Philadelphia. Imagine a beautifully crafted boardwalk through the tree canopy, punctuated with occasional giant hammocks, all 50-feet up in the air.
I won't bore you with the details....
....but I'm incredibly excited about the new ACM benchmark calculator which debuts this summer. You can compare your museum with others of the same budget, or attendance, or staff size, or regional population.... ok, nap time's over.
A Really Interesting Idea
ACM again turned out an amazing keynote speaker with Steven Johnson, who wrote Where Good Ideas Come From. Johnson challenges the notion that breakthrough ideas come from some lone genius, instead pointing out the importance of connections between people as the root of innovation. That's good news for our current generation of social networkers - according to Johnson, they are uniquely poised to take advantage of each other's expertise and resources when it's their turn to create the future. I'm part-way through his book, and my new favorite concept is the idea of the Adjacent Possible, which means that innovation can only grow from what already exists, but it also means that innovation is always possible from what's in front of you right now (I find this especially interesting from an urban planning perspective: what do I want my community to be come, and what's the next step to get there. I wonder what can grow out of the elements which are already here?)
I appreciated Johnson's optimism. Personally, I'm getting tired of all the doom and gloom about how we all need to focus on the economy and job training - I think it leads to a narrow focus in the education system and in business. I'd love to see more worrying about the quality of our ideas and less about our financing - that's true for the children's museum field and the whole country!
That's my wrap-up from Interactivity 2011. It was well worth the trip - next year, it's off to Portland, Oregon!
P.S. I don't want to leave the impression that we worked ALL the time in Houston. To satisfy Kidcity Manger Caitlin Pierce's obsession, we tracked down a hipster food truck on the corner of Montrose and Willard, where I had the best burger of my life (along homemade ketchup, tipsy onions & sweet potato fries) Just something we'd love to see more of in Little ol' Middletown, CT.

Saturday, May 21, 2011
Adult Swim

The last session of the 2011 ACM conference was about as raw and honest as any discussion I've ever heard among children's museums over the years.
Thursday, May 19, 2011
Pecha Kucha 2011
It's true I haven't been in touch lately on this blog - we've been busy on a top-secret project at Kidcity and I knew I'd spill the beans if I even opened my mouth. But we're almost ready to reveal what we've been up to - hopefully next week!
In the meantime, I'm at the national meeting of the Association of Children's Museums in Houston, TX and I'll be blogging about the conference for a few days. Be back at Kidcity soon!
I'm seriously considering taking up the ukelele. You would be too, if you'd been at the Pecha Kucha session last night at Houston's Heritage Society.
For the newbies, Pecha Kucha gives you 6 minutes and 40 seconds to show 20 slides and talk about what inspires you - it started in Japan and has spread all over the world, including the ACM conferences in 2009 and 2010. This year, the ACM Pecha Kucha showcased 10 people from the children's museum field. As instigator Paul Orselli pointed out, it alternates between the sublime and the ridiculous: where on earth did Erich Rose find that photo - let's just call it Manequin Parts with Hose and Duct Tape. It was more of a "Don't" than a "Do".
For me, the evening was a bit of a blur because I was so nervous about making my first ACM presentation - it was thrilling, even if I did accidentally press pause on the laptop part-way through my presentation.
Oh, I wish I had pictures...but here's a smattering of what I remember:
•Becky Lindsay captured the exhibit designer's quandry of the tension between the macro exhibit (how it looks from the outside), and the micro exhibit (the loose parts and tasks that actually engage your child visitors). Creating that outside WOW is important, but it's the micro level that leads to the sustained, imaginative play that makes a magical children's museum experience.
•Clifford Wagner demonstrated the power of the Path of Least Resistance, and encouraged us to use it both in exhibit design and in opening potato chip bags.
•Paul Orselli waved the banner - bless him - of why children's museums should develop their internal capacity to create their own exhibits. It's at least as important as having a snazzy cafe (where you just might find your visitors taking a nap.)
•Aaron Goldblatt treated us to sort of mental yoga class. Suggesting that ugly things become beautiful if you look at them long enough, he showed us his photos of found and forgettable corners of urban life. We mulled them over in silence, a la John Cage.
•Sari Bowen bravely and beautifully told us about her unexpected love affair with the ukelele - and how she dreamed of creating just such a "ukelele experience" for visitors in children's museums. When was the last time you fell in love with an idea and then let it move in? What makes that perfect combination of openess (you) and inspiration (it) that knocks you off your feet? After asking this question, she led us all in a sing-along of Ringo Starr's "You're Sixteen". We didn't sound too shabby!
The room was packed, the bar was busy, and two lucky winners went home with door prizes! I'd like to suggest that ACM issue a special community service award to Paul Orselli (and his usual co-host Peter Exeley) for this new tradition. Pecha Kucha is a great way to start the conference!
Friday, September 24, 2010
Books, books & more books!

If you've been to Kidcity in the past few months, this is old news...
...the new bookstore is open!
There is a lot more room for reading, a corner bench and fun library stools to slide around on. And, of course, lots of new titles. (A book called Chester is the new staff pick, but we're also partial to Binky, the Space Cat.)
We've separated the books into categories like "Small World", "Cool Science", "Things that Go" and "Busy Books".

My personal favorite is the "Vintage" category. That means we have a special shelf for the books we loved when we were little -- they're now back in print for our own kids. So you can get Harold and the Purple Crayon and A is for Annabelle right here.

What do you think of this one...maybe on a bright purple tee?

P.S. I'm crazy about the photo-fun carpet tiles in the new bookstore - they're from Flor!